Regular Meeting of the Board of Commissioners

A meeting of the Board of Commissioners of the Travis County Emergency Services District Number Two was held on Monday, August 9, 2004 at 6:00 p.m. at Travis County Emergency Services District No. 2 Headquarters, located at 203 East Pecan Street, Pflugerville.

The following Commissioners, duly appointed by Travis County Commissioners Court and constituting a quorum, were present for the meeting:

Terry Struble
Mike Howe
George Mentzer
Wadine Miles
Brian Thompto

The following persons were also in attendance:

Ron Moellenberg
Nick Perkins
Brandi Carlson
Cliff Avery
Jimmy Mullis
Ron Cunningham
John Grasshoff
A.B. Walters
Tom Crane
Rusty Burnett
John Carlton
David Clark
Mark Moellenberg

1. THE MEETING was called to order by President Terry Struble at 6:01 p.m. and the minutes were recorded by mechanical means.

The meeting was held pursuant to a formal Notice of Meeting, which had been posted in accordance with the Texas Open Meetings Act at the Travis County Clerk’s Office and in the offices of the Travis County E.S.D. No. 2 Headquarters.

2. OATH OF OFFICE; Commissioner Brian Thompto accepted his appointment by Travis County Commissioners Court and was sworn in by the oath of office;

3. ACTION REGARDING RE-ELECTION OF BOARD OFFICERS; A MOTION was made by Commissioner Howe to assign board member positions as follows:

Terry Struble, President
George Mentzer, Vice President
Mike Howe, Treasurer
Wadine Miles, Assistant Treasurer-Secretary
Brian Thompto, Secretary

4. PUBLIC COMMENT; No public comment.

5. APPROVE MINUTES; A MOTION was made by Commissioner Howe to approve the meeting minutes of July 8, 2004 Regular Meeting with one change to item #11. Motion seconded by Commissioner Mentzer, motion carried.

6. COMMISSIONERS REPORTS; President Terry Struble thanked the department for flowers sent during his hospital stay.

7. TREASURER’S REPORT; Discussion of items in the Treasurer’s Report was led by Commissioner Howe. Budget revisions were presented later in the meeting. A MOTION was made by Commissioner Howe to ratify payment of invoices from July 15th and 31st, pay current bills and invoices, and to approve the June 2004 Bookkeeping Report. Motion seconded by Commissioner Mentzer, motion carried.

8. CHIEF’S REPORT; In addition to his written monthly report, Chief Moellenberg reported that District Staff is in the process of installing 800-trucked radios in apparatus. We expect to go on-line with the system on September 21, 2004.

District Staff assisted with WMD security and monitoring at recent Maccabi games held at Austin Park and Pizza. There were no problems encountered during the games.

Chief Moellenberg requested that the ACC Committee let him know if they can attend a meeting with ACC on August 17th, 18th or 19th.

Brad Norsworthy has been hired in the District’s Community Relations/IT position. He has been working contract at the District and is familiar with our systems. He will start full-time on August 25, 2004.

Final copy of the District’s 2004 Strategic Plan was presented to the Board.

9. REPORT FROM DISTRICT’S ATTORNEY; No report.

10. REPORT FROM PFLUGERVILLE VOLUNTEER FIRE DEPARTMENT; No report.

11. REPORT FROM EMS ADVISORY BOARD; No report.

12. ACTION REGARDING REQUEST FOR APPEAL OF PERMIT FEES; David Clark of Raymond Construction addressed the Board to request an explanation regarding what services are provided in exchange for permit fees, and to request a reduction in fees for their project, an 83,000 sf structure on Long Vista Drive. Assistant Chief Crane explained that the fees include all man hours involved for plan review and code enforcement for the project to meet standards set forth in the fire code. After further discussion, Commissioner Howe stated that the District does not have the means to adjust fees for any project since this would not be fair to other contractors.

13. ACTION REGARDING APPROVAL OF RESOLUTION AMENDING AUTHORIZED REPRESENTATIVES FOR TEXPOOL; A MOTION was made by Commissioner Howe to approve the Resolution Amending Authorized Representatives for Texpool (Howe and Miles), motion seconded by Commissioner Mentzer, motion carried.

14. ACTION REGARDING DESIGNATION OF FIRE CHIEF TO NEGOTIATE IMS AGREEMENT; A MOTION was made by Commissioner Howe to authorize Chief Moellenberg to negotiate and sign, on behalf of the District, the resolution of a multi-agency, incident management agreement. Motion seconded by Commission Mentzer, motion carried.

15. ACTION REGARDING SETTLEMENT OFFER FROM LONESTAR GAS MAINTENANCE RESULTING FROM CHLORINE LEAK IN JUNE 2002; A MOTION was made by Commissioner Mentzer to accept a settlement offer from Lone Star Maintenance in the amount of $25,000, motion seconded by Commissioner Howe, motion carried.

16. ACTION REGARDING RESOLUTION OF BILL RELATIVE TO INCIDENT #04-018734- Pallet Farm Fire; A MOTION was made by Commissioner Mentzer to direct John Carlton, District’s Attorney, to send a demand letter for payment of the claim to Mr. David Campbell. Motion seconded by Commissioner Howe, motion carried.

17. ACTION REGARDING AGREEMENT WITH ACC FOR FACILITIES; See Chief’s Report.

18. ACTION REGARDING PARAMUTUAL TRACK IN PFLUGERVILLE; Chief Moellenberg explained that the construction of a paramutual track in Pflugerville was brought to his attention by Karen Sonleitner, Travis County Commissioner. Commissioner Sonleitner requested that a representative from our District be present at Commissioners Court on Tuesday, August 10th (tomorrow) to address public safety concerns. Chief Moellenberg agreed to attend the session.

19. ACTION REGARDING RESOLUTION DESIGNATING SURPLUS PROPERTY; A MOTION was made by Commissioner Howe to approve Resolution Designating Surplus Property. Surplus property included in the resolution is one router, two computer servers and miscellaneous computer equipment. Motion seconded by Commissioner Miles, motion carried.

20. ACTION REGARDING REVISIONS TO FY 2004 BUDGET; Chief Moellenberg presented an overview of proposed revisions to the current budget. A MOTION was made by Commissioner Howe to approve revision to FY 2004 Budget as presented. Motion seconded by Commissioner Thompto, motion carried.

21. EXECUTIVE SESSION; The Board entered Executive Session at 7:45 p.m. as permitted under Section 551.071 of the Texas Government Code for the purpose of legal consultation. The Board reconvened at 8:01 p.m. No action was taken during closed session

22. OTHER MATTERS; No other matters.

Meeting adjourned at 8:30 p.m.