Regular Meeting of the Board of Commissioners
A meeting of the Board of Commissioners of the Travis County Emergency Services District Number Two was held on Thursday, September 9, 2004 at 6:00 p.m. at Travis County Emergency Services District No. 2 Headquarters, located at 203 East Pecan Street, Pflugerville.
The following Commissioners, duly appointed by Travis County Commissioners Court and constituting a quorum, were present for the meeting:
Terry Struble
Mike Howe
George Mentzer
Brian Thompto
The following persons were also in attendance:
Ron Moellenberg
Ron Cunningham
Brandi Carlson
Pat Moore
Jimmy Mullis
Charlene Moore
John Grasshoff
Simon Broussard
Tom Crane
Iain Lanning
John Carlton
Cliff Avery
1. THE MEETING was called to order by President Terry Struble at 6:01 p.m.
and the minutes were recorded by mechanical means.
The meeting was held pursuant to a formal Notice of Meeting, which had been posted in accordance with the Texas Open Meetings Act at the Travis County Clerk’s Office and in the offices of the Travis County E.S.D. No. 2 Headquarters.
2. PUBLIC COMMENT; No public comment.
3. APPROVE MINUTES; A MOTION was made by Commissioner Howe to approve the meeting minutes of August 9, 2004 Regular Meeting and August 18, 2004 Special Meeting as presented. Motion seconded by Commissioner Mentzer, motion carried.
4. COMMISSIONERS REPORTS; No reports.
5. TREASURER’S REPORT; Discussion of items in the Treasurer’s Report was led by Commissioner Howe. The projected ending balance for the year is even better than anticipated. We have realized a sales tax increase for August that reflects collection of prior taxes for businesses we have identified to be in our District. A MOTION was made by Commissioner Howe to ratify payment of invoices August 15th and August 31st and to approve the July 2004 Bookkeeping Report. Motion seconded by Commissioner Mentzer, motion carried.
6. CHIEF’S REPORT; In addition to his written monthly report, Chief Moellenberg reported that plans have been submitted to Travis County by Advanced Consulting Engineers on development at the training facility. He is currently investigating the feasibility of building a maintenance facility at the training facility, keeping future needs of ACC in mind.
Commissoner Howe led a discussion regarding the training facility being an appropriate location for Station 5. Chief Moellenberg replied that District Staff will be working on overlaying major roadway configurations over the District to begin forecasting appropriate future station locations. Chief Moellenberg will bring recommendations to the Board upon completion.
Commissioner Struble and John Grasshoff met with Charles Simone, City of
Pflugerville, regarding the city’s position on renovation of Pfluger
Hall. Mr. Simone stated that they are willing to work with the District on
the project. District staff will obtain a copy of the City of Pflugerville
building ordinances and work on securing an architect to draw exterior ‘snapshots’.
7. REPORT FROM DISTRICT’S ATTORNEY; John Carlton, District’s
Attorney, presented the settlement check from the 2003 chlorine leak, in
the amount of $25,000.00, to the District.
8. REPORT FROM PFLUGERVILLE VOLUNTEER FIRE DEPARTMENT; Pat Moore, PVFD President, reported that the volunteers are working on defining their future role. Membership is down to eleven members.
Commissioner Howe inquired about plans are for maintaining Pfluger Hall once the District assumes ownership. John Grasshoff has contracted an individual to make a list of mechanical deficiencies at the hall. Once the hall has been updated we will hold a meeting to handle bookings in the future.
9. REPORT FROM EMS ADVISORY BOARD; No report.
10. ACTION REGARDING ADOPTION OF BUDGET FOR FISCAL YEAR OCTOBER 1, 2004 TO
SEPTEMBER 30, 2005; Chief Moellenberg presented the Board with a detailed
overview of the proposed budget for FY ’05.
John Grasshoff reported that he spoke to Ladd Pattillo, District’s Financial Advisor, regarding opening an account labeled ‘Development Fund’ for the District. Mr. Pattillo requested that he meet with the District in the near future to discuss the District’s financial position, but didn’t see problems with opening an additional account in the meantime.
A MOTION was made by Commissioner Howe to approve the Resolution Adopting Budget for fiscal year beginning October 1, 2004 and ending September 30, 2005. Motion seconded by Commissioner Mentzer, motion carried.
11. ACTION REGARDING ORDER LEVYING TAXES FOR FY 2004; A MOTION was made by Commissioner Howe to approve the Order Levying Taxes with the District’s operating rate at $.09 and the Debt Service rate at $.01 and to authorize filing of the Order with Travis County. Motion seconded by President Struble, motion carried.
12. ACTION REGARDING ADJUSTMENTS OF CERTAIN CATEGORIES IN THE REVISED FY 2004 BUDGET; Chief Moellenberg explained that certain adjustments needed to be made to the FY 2004 Budget to include repairs to the Central Station parking lot, an additional 5000 gallon water tank at the Training Facility and mowing equipment for the Training Facility. A MOTION was made by Commissioner Howe to approve adjustments of categories in the revised FY 2004 Budget. Motion seconded by Commissioner Mentzer, motion carried.
13. ACTION REGARDING PROPOSAL FOR AUDIT SERVICES FOR FY 2004; The Board requested that District Staff secure proposals for audit services and present them at the October meeting.
14. ACTION REGARDING GRANT PROPOSAL FOR 2004 FIRE PREVENTION AND SAFETY PROGRAM; Chief Moellenberg reported that John Grasshoff is working on September 30, 2004 deadline for $45,000 fire prevention grant. A MOTION was made by Commissioner Howe to authorize filing the grant application with the U.S. Department of Homeland Security. Motion seconded by Commissioner Mentzer, motion carried.
15. ACTION REGARDING PROPOSAL FROM IT PRO 1 FOR WIRELESS NETWORK/COMMUNICATION FOR THE DISTRICT; The Board listened to a proposal from Iain Lanning of IT Pro 1 for installation of a communication tower that will enable the District to connect all fire stations via wireless, eliminating the need for DSL. The Board requested that District Staff work with John Carlton, District’s Attorney, and IT Pro 1 to draft a contract to be presented to the Board at the October Regular Meeting.
16. ACTION REGARDING RESOLUTION OF BILL RELATIVE TO INCIDENT #04-018734- PALLET FARM FIRE; The Board entered into Executive Session at 7:50 p.m. as permitted under Section 551.071- for consultation with legal counsel. The Board reconvened at 8:00 p.m. No action was taken during closed session.
17. ACTION REGARDING AGREEMENT WITH ACC FOR FACILITIES; No action taken.
18. OTHER MATTERS; No other matters.
Meeting adjourned at 8:10 p.m.